Overview 

As per the companies act every company is required to maintain certain records and registers to comply with the various sections and rules of the companies act.  Further, these records must be kept at the registered office of the company if it is required to be accessed by any stakeholder.

Different types of registers that are required to be maintained by the company include the following:

• Register of Members,

• Register of Directors,

• Register of Contracts,

• Register of Charges, etc.

Also it is required to conduct various meetings of directors, shareholders, committees (if any) etc at regular intervals.   The minutes of such meetings have to be recorded and also kept the registered office of the company.

Annual Filing

At the end of each financial year every company have to file the annual accounts with Registrar of Companies along with a return detailing the various activities undertaken during the year. A number of other forms and documents are required to be filed by the company along with this annual return. These forms are required to be certified by a practicing Chartered Accountant or a practicing Company Secretary.

Informing ROC on occurrence of certain events

Also as per Companies act there are various events which needs to be intimated to Registrar of Companies as and when they happen. To name a few:

• Change in the statutory auditors

• Appointment of Managing Director/ Whole Time Director

• Appointment/Resignation of directors

• Change in the bank signatories

• Alteration of main object of the company

• Change in registered office of the company, etc

Every company and its officers must ensure timely filing of statutory returns with the Registrar of Companies in strict compliance with the requirements of the Companies Act. If a company fails to comply with the requirements of the Companies Act, the company, every director, secretary /and manager of the company are liable to penalty and/or prosecution.